If you need to share lists and assign task, Omnifocus is not the tool for you, but if you want to keep track of your life, Omnifocus has every feature you can think of and more. Omnifocus is flexible enough to work with variations of GTD and completely different methodologies. But because I follow the Getting Things Done methodology, I've explained Omnifocus with GTD in mind. When I can’t fall asleep at night because my mind is full of ideas or when someone recommends a book, I’ll add it to my inbox. The next time I have a free moment I’ll triage my inbox, turning my brain dumps into projects or specific tasks within projects. I love the projects in Omnifocus because they work like folders on your laptop. You can create project folders and fill them with subfolders. I found this really handy during college. I would have a folder for college courses and within that I would put a folder for each individual course and within each course I’d put folders for different types of tasks. Phone-based tasks are done on our phones. And work tasks are done at work (or at least should be). I organize my tasks by context, so I can filter out distractions. Location-based contexts is a helpful feature of Omnifocus for iOS. When I show up at work, I’m notified with any tasks that I need to do in that context. If I happen to be traveling for work or working from home, I can still get to that info by just selecting the “work” context within the app.įorecast and Flagged are separate section, but they both align with “prioritization of actions based on life goals” (number 4 above).įorecast allows me to organized based on due dates and defer dates. A due date is the day a certain task needs to be completed. A defer date is the day a certain task should be started.įlagged items are what they sound like. For me, they are typically things I keep forgetting. Maybe even things that I’ve put off for a week. But the flagged section reminds me that I have something high priority to do. The review sections reminds me to go through my projects and tasks on a regular basis. What are some specific ways that I use Omnifocus? I can set review recurrence for each project, and each time a project pops into the review section, I have a chance to go through the tasks and clean them up. I keep track of simple life stuff in Omnifocus. I have a recurring task for things like getting a haircut, shining my shoes and washing my sheets. Yes, I’d do these either way, but since Omnifocus holds all my life tasks, I can use it to more effectively prioritize even the life stuff.
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